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Talent management & recruitment


Pencil42 signs up for Unikoo's full HR support


Pencil42 is a digital consultancy agency that helps innovative companies such as the VDAB, Acerta, Fluxys and Pfizer with their digital projects.

They call themselves 'software developers for the digital world', which means that they help their customers with the creating a software architecture, analyzing and developing solutions and providing training and coaching.

Pencil42 consists of a team of 20 employees and is located in Glabbeek.

The project

Pencil42 invested in qualitative HR processes to better manage their growth in terms of administration and talent.

The person managing these processes however wanted to step down, which meant that Pencil42 needed to find temporary support while looking for a new HR manager.

HR & Talent Management team logo

HR & Talent Management

Qualitative HR support across the board

Our Talent Officer supported Pencil42 during 2 days a week, where she initially was responsible for:

  • the whole recruitment process
  • the onboarding of new colleagues
  • fleet management from A to Z (leasing, quotations, garage, fuel cards, insurance, ...)
  • the general personnel administration
  • drawing up contracts
  • developing engagement surveys

The payroll administration and day-to-day communication with the social secretariat were quickly added to this task list.

Unikoo outlines the further HR strategy for Pencil42

Our Talent Officer came on board with both hard (HR Admin) and soft (talent management) HR skills. This quickly resulted in a great collaboration and mutual respect, which led them to also entrust the optimization of various talent processes to Unikoo, such as:

  • the optimization of the remuneration policy
  • the validation of pay scales
  • the way of working with regards to promotions
  • the cafeteria plan,
  • evaluation management (incl. continuous feedback with Intuo)
  • the follow-up of coaching conversations

A short-term temporary assignment turned into an assignment of almost a year. After all, Unikoo offered a unique combination of expertise and continuity, so that Pencil42 had the time to look for qualitative, internal solutions.

Do you also need flexible support in the field of HR or recruitment? Contact us and we'll see how we can help you!

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